Executive Assistant & Operations Manager

General Description

This full-time position entails supporting two busy executive-level editors and a team of 11 reporters, assisting readers, members and donors with administrative needs and helping manage operations tasks in a virtual office in a fast-paced, ever-changing environment. It is primarily a work-from-home opportunity with occasional team meetings and on-site duties at events. Most communication occurs via email, messaging apps, phone and Zoom.

About Us

The Nevada Independent is a nonprofit news organization founded in 2017 by veteran political journalist Jon Ralston. We are Nevada’s only statewide, nonpartisan, nonprofit news team. Our mission is to deliver high-quality, in-depth journalism and opinion content on the matters that mean the most to Nevadans—and to hold government and public officials accountable. We aim to educate our diverse set of readers, while encouraging them to engage with our content, in order to elevate and broaden the scope of civic debate.

Requirements

  • Ability to perform well under the pressure of deadlines
  • Ability to understand priorities and consistently adhere to them from day to day 
  • Ability to work independently while keeping the lines of communication open
  • Mastery of the English language, proper syntax and grammar (a writing test and proofreading test will be administered during the interview process)
  • A strong commitment to precision and accuracy
  • Good typing skills
  • Ability to interface professionally via email and phone with a variety of parties 
  • Familiarity with or willingness to be trained on:
    • MS Word/Google Docs, MS Excel/Google Sheets
    • WordPress
    • MailChimp
    • SalesForce

Duties - General administrative support

  • Maintain a professional demeanor as first point of contact with the public
  • Monitor and reply to emails that come in to the company’s admin/general Inbox
  • Assist editors and staff with reminders and calendar management
  • Open and process company mail
  • Help keep hard copy and electronic files up to date and organized
  • Assist managing editor with preparation for quarterly board meetings

Duties - Editorial support

  • Help with website edits and updates
  • Assist with proofreading stories and documents
  • Assist with assembly of our daily morning newsletter

Duties - Members and donors

  • Deposit checks at bank as needed; log member and donor checks in SalesForce
  • Assist members with changes to recurring donations
  • Assist with member database upkeep
  • Track donor pledges and process invoices monthly

Duties - Sales and marketing

  • Serve as a coordinator between the company and outside vendors and consultants
  • Respond to swag order questions and issues, print labels and ship items
  • Coordinate with advertisers; manage ad requests, ad calendar and ad placement
  • Reply to inquiries about and process invoices for ads and event sponsorships

Duties - Bookkeeping and financial

  • Assist with basic bookkeeping tasks and some basic financial reporting
  • Assist with coding expenses on monthly reconciliations
  • Assist with or manage special projects as needed
  • Assist with grant tracking and administration

Duties - Human resources

  • Assist with on-boarding employees, interns and freelancers
  • Track PTO for staff
  • Assist with payroll every two weeks

Salary & Benefits

  • $50,000 to $65,000 salary, depending on experience and skill set
  • Full health care, vision and dental insurance with no monthly premiums. Plan copays range from $25 to $50.
  • 401k plan with company match up to $2,450 per year
  • Cell phone allowance of $25 per pay period if personal phone is used for work
  • 15 days of paid PTO per year
  • 10 paid company holidays

Next Steps

Go here to answer a few questions and upload your resume.